- Answer the Question!
You would be surprised how many people have so much to say in their answers but don’t actually answer the question! It’s my most common gripe as a procurement manager carrying out tenders for lots of different organisations.
- Incorrect Cost Schedules
You normally have to complete a pricing template; this makes it easier for the buyers to compare the various submissions. If you get it wrong, your prices may not accepted or marked properly. Double check your figures, and make sure they all add up!.
- Missing Information
For example: missing appendices. Simply put, if something is missing it cannot get marked! Sometimes you may get a second chance to provide whatever is missing but it’s unlikely. After all, If you can’t put a complete bid together what’s your work going to be like?
- Late submissions
This will almost certainly get your bid disqualified! Submit the day before the deadline to account for any technical issues. It’s no good saying your internet was down.
- Incorrect Formatting, Presentation & Non-conformance
A bit like the last one, if you don’t follow their format, you can get marked down. Make it easy to understand by using their format so they don’t miss any key points. By all means, make it look nice, but don’t completely alter the format. After all, if they have to look too hard for particular details there’s more chance they might miss it and you will end up with a lower score.
- Questions Missed / Unanswered
A question not answered cannot get any score except zero.
- Not Understanding Questions / Incorrect Assumptions
It’s not unusual for questions to be ambiguous so don’t assume… find out what the question means. This way you will be certain to answer what is being asked – not what you think is being asked. If in doubt – ask. If you still don’t know how to answer it, try and get help.
- Wrong Company Name
If you re-use/cut & paste, (We all do it!) make sure you edit to change the name of the previous company you used it for. It does not look good if you are bidding for someone’s business but show another organisation’s name! You would be surprised how often this happens!
- Typos / Grammar
While you are not being marked on your command of the English language, when you are bidding for a major contract you must give the buyers confidence that yours is a professional organisation.
- Lack of Understanding of Customer’s Business
You need to demonstrate that you know what their problems are or what they are trying to achieve. Avoid bland generic submissions that don’t show understanding. Worse still, do not just cut and paste a previous answer without personalising / editing it.
Don’t make it hard for the buy to mark/score your submission by thinking your graphic design skill will make you look better. Quite often there is a fine line between you being scored a 4 or a 5 and if you make my life difficult, guess what? ……Yes your getting a 4!
There are so many ways to make sure you get the maximum score possible, so why not let us help you? Who better to help maximise the potential of your bid than those who would normally be scoring it?